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Administrative Director, University of Wisconsin Aquatic Sciences Center

Job Summary:
The University of Wisconsin Aquatic Sciences Center (ASC) is a statewide program of multidisciplinary research, education, and outreach dedicated to the protection and sustainable use of Wisconsin’s water resources – our lakes, rivers, and groundwater – as well as Wisconsin waters of lakes Michigan and Superior. Together with other funding activities compatible with the ASC mission, the Center administers two major multidisciplinary, system-wide research programs – the Sea Grant Institute (SGI), focusing on the protection and sustainable use of the nation’s Great Lakes, and the Water Resources Institute (WRI), focusing on solutions to Wisconsin’s present and emerging water resources issues. Annually, the Center administers approximately $6 million in federal, state, and private funding. Both SGI and WRI function as grant agencies and are the only source of NOAA-Sea Grant and USGS-Water Resources funding in the state, awarding over $1.6M in funding annually to Wisconsin public and private universities and colleges. In addition, the Center is home to approximately thirty research, outreach, education, communication, and administrative staff stationed in Madison and additional locations around the state. Visit for more information.

Under the direction of the Center Director, the Administrative Director will lead a team to deliver outstanding financial, human resources, IT, infrastructure, and general operations functions to support the Center’s mission. This position will interact with and provide services across a range of scales, including Center staff and researchers from across the Universities of Wisconsin, as well as federal agency and national Sea Grant and Water Resources Institute network partners in other states.

ASC is committed to fostering a diverse, equitable, and inclusive workplace.


  • Plans and provides direction for the administrative operations of a division or business unit(s) of the institution to advance program goals and objectives.
  • 20% Directs, implements, and monitors strategic planning initiatives to ensure appropriate use of financial, administrative, and staffing resources
  • 10% Recommends, reviews, and directs personnel resource allocation to ensure appropriate utilization of resources
  • 20% Supervises managerial, professional, and support staff of the unit or division and facilitates unit staff developmental opportunities
  • 10% Serves as the unit liaison to internal and external stakeholder groups providing organizational information and representing the interests of the unit
  • 10% Develops and audits administrative operating reports, budgets, policies, and procedures to comply with regulations, institution policies, and business objectives
  • 10% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • 20% Lead administrative team to deliver outstanding financial, human resources, IT, infrastructure, and general operations services in support of Center mission.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

Work Type:
Full Time: 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Minimum $77,100 ANNUAL (12 months)
Depending on Qualifications

Additional Information:
Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

  • Job Type: Staff
  • Application deadline: 12/10/2023
  • Organization: University of Wisconsin - Madison
  • Qualifications: Education: Preferred Bachelor's Degree Preferred focus in finance, accounting, business, human resources or other administrative areas as relevant Qualifications: Required: Minimum of 8-10 years of relevant work experience. At least 4 years progressively responsible professional experience with a record of significant accomplishments, preferably in finance, research or sponsored programs administration, and/or human resources. Demonstrated experience managing administrative and operational processes and resources; ability to handle multiple and diverse projects, events and shifting priorities and deadlines. Experience managing financial, grants, and/or budgetary processes as well as in-depth knowledge and proficiency in various budgeting and financial software tools, databases, and network applications. Strong working knowledge of federal and non-federal grant and contract administration. Demonstrated experience in leading and managing professional staff and teams. Superior oral, written, and interpersonal skills as well as excellent presentational and organizational skills. Strong analytical and creative problem-solving skills. Preferred: Knowledge of UW-Madison policies and procedures related to program administration. Experience with human resources policies and university systems as well as recruiting, onboarding, and payroll and benefits management. Demonstrated experience in effective policy development, strategic planning, change management, quality improvement, and program development. Knowledge of and experience with University and/or State fiscal, budget and administrative policies and procedures. Professional or personal experience relevant to the Aquatic Sciences Center's mission.
  • How to apply: Apply on website:
  • Location: Madison, WI
  • Web address:

Contact Information

Jennifer Hauxwell

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